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Administrative Assistant

Description:

Reid Accountants + Advisors, is hiring! Reid Accountants + Advisors is an independent, full-service accounting and advisory firm specializing in accounting and consulting services for businesses and individuals. We currently have offices in Long Island, NYC, White Plains and South Carolina. Join a rapidly growing organization with a strategic vision and dynamic plan.

We are seeking a highly organized, detail-oriented, and professional Administrative Assistant to join our accounting firm. This position plays a critical role in supporting daily office operations and providing an exceptional client experience. The ideal candidate will demonstrate strong communication skills, a proactive approach, and the ability to manage multiple priorities in a fast-paced professional services environment.

Key Objectives:

· Help assist as the first point of contact at the front desk, providing a professional, welcoming, and courteous client experience.

· Help coordinate front desk operations to ensure an efficient daily workflow and high-quality client service.

· Assist with answering, screening, and directing incoming phone calls promptly and professionally, taking detailed and accurate messages when necessary.

· Manage client interactions both in person and by phone, maintaining confidentiality and a high standard of professionalism.

· Provide administrative support to the accounting team, including data entry, document scanning, filing, and general office assistance.

· Perform other administrative and clerical duties as assigned to support firm operations.

· Monitor and respond to firm email communications as assigned.

· Process incoming and outgoing mail.

· Coordinate and manage client shipments, including FedEx and USPS.

· Manage postage, shipping supplies, and shipment tracking.

· Handle fax distribution and document scanning to ensure timely document delivery.

· Maintain and manage the conference room calendar.

· Set up conference rooms for meetings, ensuring rooms are clean, organized, and properly prepared before and after use.

· Monitor inventory levels throughout the year, including increased supply needs during tax season.

Tax Season Responsibilities

· Perform all standard front desk and administrative duties during peak tax season.

· Provide additional administrative support to administrative staff, including assistance with client acceptance processes.

· Monitor and respond to Reid Tax & Advisory email communications as assigned.

Requirements:

· High school diploma or equivalent required; associate degree or higher in a related field preferred.

· Minimum of 2 years of experience in an administrative or office support role; experience in an accounting or professional services firm preferred.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).

· Strong organizational, time-management, and multitasking skills.

· Exceptional attention to detail with a high degree of accuracy.

· Excellent written and verbal communication skills.

· Ability to work independently and collaboratively as part of a team.

· Professional demeanor with strong client service skills.

Salary:

Job Type: Full-timeSchedule: 9:00am – 5:30pm – On-SiteAbility to commute/relocate: Woodbury, NY: Reliably commute or planning to relocate before starting work (Required)This position operates as part of a US East Coast-based team, with typical working hours aligning with EST to facilitate effective collaboration. We offer flexibility in managing your schedule to maintain a healthy work-life balance while meeting business needs.We are excited to invite talented individuals to join our dynamic team! This position offers a competitive salary range of $50K – $60K annually, commensurate with experience and qualifications.In addition to a rewarding career, we provide a robust benefits package, including:Health, Dental, and Vision Insurance (with options for fully paid employee only coverage for health and dental)Company-Paid Life and Long-Term Disability InsuranceAncillary Benefits such as supplemental life insurance and short-term disability optionsClassic Safe Harbor 401(k) Plan with employer contributionsOpportunities for professional growth, learning, and development including access to Becker and LinkedIn Learning

Application Instructions:

Interested in joining us? Fill out the form below and include your resume.

“Reid Accountants + Advisors”, an independent member of the Crete Professionals Alliance, is the brand name under which Reid CPAs, LLP and Reid Tax & Advisory Services, LLC and its subsidiary entities provide professional services. Reid CPAs, LLP and Reid Tax & Advisory Services, LLC (and its subsidiary entities) practice as an alternative practice structure in accordance with the AICPA Code of Professional Conduct and applicable laws, regulations, and professional standards. Reid CPAs, LLP is a licensed independent CPA firm that provides attest services to its clients, and Reid Tax & Advisory Services, LLC, and its subsidiary entities provide tax and business consulting services to their clients. Reid Tax & Advisory Services, LLC, its subsidiary entities, and Crete Professionals Alliance are not licensed CPA firms. The entities falling under the Reid Accountants + Advisors brand are independently owned and are not liable for the services provided by any other entity providing the services under the Reid Accountants + Advisors brand. Our use of the terms “our firm” and “we” and “us” and terms of similar import, denote the alternative practice structure conducted Reid CPAs, LLP and Reid Tax & Advisory Services, LLC.

Crete Professionals Alliance is an equal opportunity employer, considering all applicants for employment regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, sexual orientation, genetic information, or any other characteristic protected by state of federal law.